At Jack & Jill, we are committed to protecting your privacy. This Privacy Notice (“Notice”) provides you with information concerning our practices and procedures as they relate specifically to information we collect at this website or which you may provide to us in other ways. You can browse through most of our site without giving us any information about yourself. But sometimes we do need information to provide services that you request. If you have additional questions or would like further information on this topic, please feel free to write to us at [email protected]. By visiting this website, you are accepting the practices described herein. We may update this Policy from time to time, so please check this Policy periodically for changes.

Summary:

• We respect your personal data.
• We will store it securely.
• We will only share your personal data for specific reasons as outlined below.
• We will delete it when you ask us to.
• We may send we content we think is relevant or interesting to you but will stop contacting you when you ask.

Collecting your Personal Information

We do not collect any personal information about you unless you choose to provide it to us voluntarily. We define “personal information” as information that personally identifies you or allows us to contact you. Such information might include your phone number, name or email address. Generally, this information is requested when you are asked to register before subscribing to e-mail newsletters, completing an online survey, viewing resource information, or when requesting information about or purchasing Jack and Jill products and services. If you encounter a screen or page on our website that requests information you do not want to share with us, do not enter the information and do not proceed with that screen or page.

Obtaining Data From Third Parties

In line with standard practice in marketing and fundraising, we may acquire data from third parties such as fundraising websites. These third parties will have undertaken measures to ensure they have obtained this data fairly from you and in compliance with Data Protection laws.

How and Why we use your Personal Information

If you do provide us with personal information, we will only use it for the purposes described where it is collected. Specifically, we may use your personal information in the following ways:

(1) to make this website easier for you to use by not making you enter your personal information more than once;

(2) to help you quickly find information on Jack & Jill software, services and customer support;

(3) to help us create and deliver content most relevant to you;

(4) to keep you informed about our activities, news and events

(5) to process payments, donations, fulfil online orders and confirm transactions

(6) to alert you to product upgrades, special offers, updated information and other new services from Jack & Jill

(7) to process your job or volunteer placement applications

(8) to respond to your queries and information requests

(9) to register your subscription to a mailing list(s) and eNewsletter(s)

(10) to administer donations and supporter records

Jack & Jill will process your personal data based on the following grounds:

• Your consent – where processing is based on your consent, you have the right to withdraw that consent
• Where it is necessary for the performance of a contract;
• Where it is necessary for compliance with a legal obligation which we are subject;
• Where it is in our legitimate interest to;
  • administer and record your donation and to keep a record of your relationship with us;
  • provide you with information about any fundraising activities or campaigns that you have an interest in
  • provide you with information necessary for any training, workshop or event you sign up for;
  • assess employee and volunteer applications and recruit employees and volunteers;
  • follow up with your queries;

Sharing your Data

We will not sell, license, transmit or disclose your personal information outside of Jack & Jill or its affiliates without notice to you unless (1) you expressly authorise us to do so, (2) it is necessary to allow our service providers, representatives, or agents to provide services for or to us, (3) it is necessary to provide our products or services to you, (4) it is necessary to protect and defend the rights or property of Jack and Jill, (5) it is necessary to act in urgent circumstances to protect the personal safety of Jack and Jill customers, visitors to Jack and Jill’s website or the public, or (6) otherwise as we are required or permitted by law.

Information Collected from Children

www.JackandJill.ie is a general audience site, and we do not knowingly collect information about children or sell products to children under the age of 16. If you are under the age of 16, you must ask your parent or guardian to assist you in using our website. Furthermore, we may restrict entries to any contests, sweepstakes or promotions to entrants who are at least 18 years of age.

Promotional Emails

We may send you e-mails with promotional offers, special event information, newsletters or other messages. If you would no longer like to receive such e-mails from us, please follow the “Unsubscribe” instructions at the end of each email or contact us at [email protected]. Your e-mail address will be removed from our marketing list. Please allow us a reasonable period of time in order to satisfy your request, as some promotions may already be in process. We commit to removing all personal data within 30 days in line with the GDPR.

Email

We appreciate your questions and comments about our website and services and welcome your email messages to mailboxes listed on our website. We will share your messages with those within our organisation who may be able to address the issues contained in your message. We will keep a copy of your message until we have had an opportunity to address your concerns. We may archive your message for a certain period of time or discard it, but your email message will not be used for any other purpose.

Security of your Personal Information

We restrict access to personal information collected about you at our website to our employees, our affiliates’ employees, those who are otherwise specified in this Policy, or others who need to know that information to provide services to you or in the course of conducting our business operations or activities. While no website can guarantee security, we maintain appropriate physical, electronic, and procedural safeguards to protect your personal information collected via the website. Payments are encrypted using Secure Sockets Layer (“SSL Software”) or via PayPal or Stripe. We protect our databases with various physical, technical and procedural measures and we restrict access to your information by unauthorised persons. We also advise all Jack & Jill employees about their responsibility to protect customer data and we provide them with appropriate guidelines for adhering to our company’s business ethics standards and confidentiality policies. Inside Jack and Jill, data is stored in password-controlled servers with limited access. Your data will only be stored in the EU.

Links to Other Websites

For your convenience, we may provide links to other websites and web pages that we do not control. We cannot be responsible for the privacy practices of any websites or pages not under our control and we do not endorse any of these websites or pages, the services or products described or offered on such sites or pages, or any of the content contained on those sites or pages.

Use of Cookies

A cookie is a small piece of data that may be stored on your computer or mobile device. It allows a website “remember” your actions or preferences over a length of time. When you log on to our website for the first time, a message will appear asking for your consent to the use of Cookies, with a link to further details about the types of Cookies used, as well as a link to this Cookies Policy. You may choose to consent to our use of all Cookies, or you may specify which types of Cookies may be employed. All Cookies used by and on Our Site are used in accordance with current data protection law.

The law states that we can store cookies on your device if they are strictly necessary for the operation of this site. For all other types of cookies, we need your permission.

We may use cookies for a number of purposes—for example, to maintain continuity during a user session, to gather data about the usage of our website for research and other purposes, to store your preferences for certain kinds of information and marketing offers, or to store a user name or encrypted identification number so that you do not have to provide this information every time you return to our website.
Our cookies will track only your activity relating to your online activity on this website and will not track your other Internet activity. Some cookies are placed by third party services that appear on our pages.

If you choose to reject cookies, you may not be able to use certain of our online products and services or website features. For example, if you choose to not have your browser accept cookies from Jack & Jill’s website, you may need to re-enter our personal information each time that you attempt to access certain information.

You can at any time change or withdraw your consent from the Cookie Declaration on our website.

Competitions and Other Promotions

On our website, you may wish to participate in competitions and other promotions that we may offer from time to time. Through these promotions, you may choose to participate in activities such as sharing information found on our websites with others and sending email invitations. If you choose to participate in these promotions, and are eligible to do so, we may ask you for information such as your name, email address, date of birth and telephone number.

We may use the information to communicate with you, or the other people you select, about our products and services. As mentioned above, if you create a profile and submit an entry in connection with a contest or promotion, our name, profile and entry, but not our email address, phone number and age, will be visible to other website users. We will not use information you provide about other people for any purpose except the purpose you direct without first getting their consent.

Retention of Data

We will not hold your personal data for longer than is necessary. We retain your personal data for as long as we need it for the purposes described in this Notice, or to comply with our obligations under applicable law.

Your Rights

• The right to be informed about our collection and use of personal data- achieved through this notice.
• The right of access to the personal data we hold about you, see section below.
• The right to rectification if any personal data we hold about you is inaccurate or incomplete – please contact us using the contact information above. If you change your email address, we send an email confirming same to both your old and new email addresses.
• The right to be forgotten – i.e. the right to ask us to delete any personal data we hold about you. All users can subscribe or unsubscribe to Jack & Jill email newsletters and blogs.
• The right to restrict (i.e. prevent) the processing of your personal data, please contact us using the contact information above.
• The right to data portability: this only applies in some circumstances.
• The right to object to Jack & Jill using your personal data for particular purposes.
• Rights with respect to automated decision making and profiling: we do not use your data in this way.
• In order to exercise your rights please put your request in writing to: [email protected].
• You also have the right to lodge a complaint to the Office of the Data Protection Commission if you are not happy with the way we have used your information or addressed your rights.

Details of how to lodge a complaint can be found at on the Data Protection Commission’s website: https://www.dataprotection.ie/en/contact/how-contact-us

Changes to this Policy

Jack & Jill may update this Policy at any time and from time to time and we will post any changes to this page. The most recent version of the Policy is reflected by the version date located at the bottom of this Policy.

Contacting Us

If you have any questions about this Policy or would like to learn more about how we protect privacy, please write to us at Jack & Jill, Johnstown, Naas, Co. Kildare or at [email protected].

Last updated January 5th 2020.